Tackle Admin Work in PDFs with These 6 Time-Saving Bluebeam Tools

You may know Bluebeam Revu as the software that lets you markup PDFs and collaborate digitally, but did you know that Bluebeam Revu can also save you some time on administrative tasks as well? In addition to its AEC-specific workflows, Bluebeam Revu also offers enough document administration tools that you might never have to exit the software to edit your PDFs. Here are six tools to make your administrative work a breeze.

Time-saving Tool #1: Create and Edit PDF Forms

Need to make one of your PDFs into a form for someone else to fill out? Automatic Form Creation in Bluebeam Revu lets you do that with ease. Once your form is created, you can also edit the form and customize it by adding, deleting, or adjusting text fields, check and list boxes, and more. You can also set your fields to automatically calculate values, validate entries, and define actions.

Time-saving Tool #2: Sign and Seal Multiple Files

Tired of opening and signing your documents one-by-one? It’s a tedious process, even if you’re doing it digitally. Well, it’s time to check out Batch Sign and Seal! Part of the Bluebeam Revu 2017 release, this tool quickly adds a digital signature, seal, and date across multiple files.

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Time-saving Tool #3: Redact Sensitive Information

Ever needed to erase confidential information from your PDFs? Permanent deletion is possible with the Redaction tool in Bluebeam Revu. Not only can you remove text, but you can also delete graphics as well.

Time-saving Tool #4: Search Scanned PDFs with OCR

Once in a while, you find yourself in that horrible situation where someone sends you a scanned PDF. Likely, you’ll also find yourself needing to search that scanned PDF for important information. Well, the OCR tool can help you transform that scanned PDF into something a little more intelligent. How intelligent? Well, the latest enhancements in the OCR tool can also recognize vertical text, making it searchable and selectable.

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Time-Saving Tool #5: Translate Your Annotations

Need your PDF markups in more than one language? The Translate Markups tool can automatically translate all of your existing markups into your desired language. Using a connection to Google Translate, the newly-translated markups appear both in your PDF and in the Markups list.

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Time-Saving Tool #6: Convert PDFs into Word, Excel, or Powerpoint

In addition to the ability to export PDFs to graphic formats, you can easily export PDFs into Word, Excel, or PowerPoint file formats. This tool works not only on standard PDF documents like a report, but even those that are more complex, like a brochure.

Do you use Bluebeam to tackle any other administrative tasks? Share your tips in the comments!

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